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Catering Advice, Glasgow

Questions to ask before choosing an event venue

One of the main concerns when planning any event – both corporate and social – is choosing the right venue. It's of concern to the host as well as the catering service. This is why it's important to understand your options and what each venue has to offer. Once you weigh up all the pros and cons of each location, you can then make the best choice. Don't forget, your catering service will also be able to offer valuable insight to help you make the right decision.

The first question you need to ask yourself is how many guests you plan on hosting. You don't need a precise number but you should know more or less how many tables you'll need. The venue owner or manager will then be able to tell you whether or not their location can accommodate the number of guests.

Secondly, you need to consider your budget. Planning an event or party on a budget can prove tricky which is why you need to know how much you can afford to spend on a venue rental. This ties in with the number of guests so you need to calculate an overall budget and then realistically calculate how much each guest would cost. This will help you determine how many guests you will be able to invite.

Another important consideration is the type of atmosphere you are trying to create. Informal occasions call for informal settings and décor whereas formal events should be hosted in a more refined location with ample décor.

Discuss with your caterer and find out what they will need. These needs can range from electric and water to a full kitchen with a running fridge. It depends on the caterer and the menu you choose. With this in mind, make sure that the venue offers these amenities before making your booking.

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Feed your guests without waste

One of the main fears when planning an event is that there won't be enough food. This fear drives us to order far more than we really need and when you see how much food goes to waste, it's a rather sobering thought. There are, however, ways of feeding your guests without all that waste.

Firstly, take some time to consider the number of guests and just how much everyone will eat. If children are attending the event, they consume substantially less than an adult so keep this in mind too. Ask your caterer for their professional opinion. Remember, plated meals and buffets require different amounts of food but this should still not result in significant waste.

Secondly, ask your caterer, party planner, or local charity if there is anywhere that you can donate the (untouched) leftovers. No, you are not going to scrape together half-eaten bits of food to give away but rather the food that's leftover in the serving dishes or back in the kitchen. Donating the food to those in need is far better than throwing it away.

Finally, instead of ordering a wide selection of foods, limit your dishes to just a few popular options. Now, you won't need to order large quantities of each dish but rather enough food from a few favourites. This reduces the amount of leftovers and helps limit waste.

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Encourage investors to open their wallets with the perfect event

When hosting a charity event, the whole point is to get people to open their hearts as well as their wallets. This means that everything needs to be just right. You need to make sure that your guests are comfortable enough to mingle and chat with everyone. Apart from creating the right atmosphere, it's also important to serve delicious food.

Charity events are usually semi-formal or formal events. This means that the food is usually served as plated meals or a buffet. At a gala, the menu is often set in advance. In many cases, guests are able to choose between two different starters, two main courses, and a couple of desserts as well. In addition, a variety of drinks are also available – both alcoholic and non-alcoholic options.

Professionally catered meals are best when you want to impress potential investors or donors at a charity event. Not only are you sure that the food will be prepared to perfection, but it will also be presented in the right way and the catered meal helps create that sense of luxury.

Don't forget about other elements of the event including décor, lighting, and entertainment. Ask your catering service about additional services like equipment hire, server staff, and anything else you need.

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