One of the main concerns when planning any event – both corporate and social – is choosing the right venue. It's of concern to the host as well as the catering service. This is why it's important to understand your options and what each venue has to offer. Once you weigh up all the pros and cons of each location, you can then make the best choice. Don't forget, your catering service will also be able to offer valuable insight to help you make the right decision.
The first question you need to ask yourself is how many guests you plan on hosting. You don't need a precise number but you should know more or less how many tables you'll need. The venue owner or manager will then be able to tell you whether or not their location can accommodate the number of guests.
Secondly, you need to consider your budget. Planning an event or party on a budget can prove tricky which is why you need to know how much you can afford to spend on a venue rental. This ties in with the number of guests so you need to calculate an overall budget and then realistically calculate how much each guest would cost. This will help you determine how many guests you will be able to invite.
Another important consideration is the type of atmosphere you are trying to create. Informal occasions call for informal settings and décor whereas formal events should be hosted in a more refined location with ample décor.
Discuss with your caterer and find out what they will need. These needs can range from electric and water to a full kitchen with a running fridge. It depends on the caterer and the menu you choose. With this in mind, make sure that the venue offers these amenities before making your booking.